TMITS

TailorMade Info Technology Solutions Ltd

Tel/Fax: +44 (0)1359 242146 ~ Email: Solutions@tailormadeit.co.uk


Change File Extension(s) Utilities

TailorMade Information Technology Solutions accepts no liability or accountability for the actions or results of these programs, the sole  responsibility lies with the user. All programs on this web page are subject to our freeware licence agreement.

About File Extensions

File extensions are a way of letting the user and the computer know what type of program created any given file.

The file extension part are the letters immediately shown after the last period in a file name and allow the computer to open the correct program when you want to use the file.

Computer files have specific characteristics which depend on the software that created them. If you try to open a file using the wrong program, it will fail to open or sometimes even crash the program.

Many programs like Vision and DocMan change a file extension when incorporating them into their own program environment, so as to add an element of disguise and in essence security.

However, once exported out of the program (and if they retain the programs own file extension) these files may not be associated with a program on your computer that can open or run them. However, as long as you can determine which program to use to open or run them you may associate the file extension to a program within your own computer, but if you are going to send them on to someone else, it would be better to change the file extension back to its originally associated program or a universal one that will allow the file to work as intended.

Vision Utility to Change File Extensions

This utility has been designed to bulk convert file extensions that have been exported from the Vision Clinical Document Viewer app (which includes all Vision and DocMan files in the one place), into a recognised or familiar file type that can be sent to other organisations outside the practice enabling the recipient to be able to read them.

For example you may change DocMan *.XXX files to *.tiff files or Vision *.CLI files to *.doc, etc..

It also allows you to prefix your own description to the files when you convert the file extension. This is useful if you want to apply a better naming convention to a file that may just be a series of program associated characters. For example: 00ATG012.CLI could be changed to "Mr Mickey MOUSE NHS No: 999 999 999.doc"

Free Download!

Version 1.0 - Updated: 28/05/2017. Designed for Windows® Software. Works in all Vision environments, LAN or hosted systems

Note: A preferred file type would be to send files in PDF format as they cannot be easily edited. Microsoft Word 2010 and higher has the "Save As" PDF file type built in. It can be downloaded as an add-on in MS Word 2007.

If sending through normal email you should also encrypt any files that include patient information. This can be easily achieved using Winzip or equivalent program.

Installation
  1. Click the "Free Download" button to start the download.
  2. Select Save As
    Save As
  3. Select a folder to save the program into.
    Note if you would like everyone in the practice to be able to access this program, please select a shared drive, like G:\ O:\ or P:\
Getting Started

When the program is initially opened for the first time it will ask for a default folder location. This is the folder that you will be saving files into that have been exported from Vision and you wish to convert. For security reasons this cannot be a folder in either of the Vision drives O:\ or P:\. Therefore you may want to use G:\ or H:\

There is also a button to make a new folder in your selected drive/ folder location

Default Folder

You may change this default folder location at any time, by clicking the button shown above

IMPORTANT: This folder location is user specific to encourage each staff member to setup their own folder. The reason for this is to make sure that files are not overwritten or deleted if multiple users are saving or deleting files at the same time.

You may add a desktop shortcut from the File menu as shown below

Desktop Shortcut

Tip: Click here to see how to add the Clinical Document Viewer to the App menu.

Instructions for use
  1. Open the "Change File Extension" program
  2. Check the default folder location is the folder you will save your files into, if not change it
    Select Folder Location
  3. Make sure that the folder is empty before saving new patient files into it
  4. Select the file extension to be changed
    Change File Extension
  5. Select the file extension you want your files changed to (this is automatically changed for popular conversion file types)
  6. Optional - Enter a default name that will be prefixed to the current file name(s) or click the button at the end of the field to capture the patient name in Consultation Manager, then edit accordingly
    Prefix Description
  7. Verify you are happy with your choices and click Select Files to Convert
    Convert File Extensions
  8. Select one or more files to be converted and click Open
    Tip: Ctrl+A will select all files or hold the Ctrl key and select multiple files

This has now successfully converted the files extensions and prefixed the files with your description

Change Any File Extension

This utility will enable you to enter any description as your file extension, and may be applied to any number of files.

Vision Notice: You should not use this executable to change any files within the Vision shared drives O:\ or P:\ so as to protect the integrity of the Vision data at all times. You will not be able to run this executable within the Vision hosted environment.

Free Download!

Version 1.0 - Updated: 28/05/2017. Designed for Windows® Software.

Change text to any file extension 

Installation
  1. Click the "Free Download" button to start the download.
  2. Select Save As
    Save As
  3. Select a folder to save the program into.
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