Vision Search & Print Utility

Table of Contents

• Search Attachments or Correspondence
• Search Personal Files
• Correspondence Files
• Attachment Files
• Download Free 7 day Trial
• Licence Agreement
• Purchasing Information
• Frequently Asked Questions

This utility has 2 primary functions:

1. It searches all attachments or correspondence patient files; which you may then print in one go!
2. On hosted sites it also provides a restricted file search in specific shared drives!

Search Attachments or Correspondence

This requires the unique patient file identifier that is automatically assigned by the Vision system to every file in a patient record. To find this unique patient file identifier, just open any attachment or letter listed under the miscellaneous filter in a patient record.

When the file is opened the unique identifier assigned to that patient is displayed in the title bar area. The first 5 characters of this unique reference number identify the patient. Thereafter it uses a sequential numbering system.

Therefore in the image example 00563 identifies the patient and 003 signifies it is the 3rd file that has been saved to the patient record.

You now have all the information your require to find all the attachments or letters for the patient using our easy to use search program.

Enter the 5 unique characters in the Document Name text box, then use the drop down list to choose to search and list either the attachments or correspondence and click the Find button.

This will now list all the files for that particular patient. You then have the following options in the right mouse menu as shown in the image above...

Open File:

This will open a selected file in the list that last had focus using the associated program for that particular file extension. If it doesn't open please refer to the FAQ section. Note: Only files that open can be printed.

Open Folder:

This feature is disabled when searching attachments and correspondence. Otherwise it will open the folder for the file you have selected.

Clear Selected File:

Will remove only the selected file from the list view.

Print Single:

Only prints the file in the list that last had focus, i.e. was selected. Note: the document will open first and then print and close thereafter. If it doesn't print it may be because the file has not be associated with a program to open it. In which case please refer to the FAQ section.

Print All Selected:

Will print all files displayed in the list that have been highlighted, by using either Select All or the standard Microsoft Windows Ctrl or Shift keyboard functions.

File Properties:

File properties are details that help identify it — for example, a descriptive title, the author name, the subject, and keywords that identify topics or other important information in the file.

Clear All:

Will clear all the contents of the list and document name field.

Select All:

Selects all the files remaining in the list view.

Search Personal Files

Use the drop down list to select either of the shared drives: G:\ (Global drive) or H:\  (My Documents drive). This choice is restricted to only these shared drives to protect the integrity of the hosted environment. However, if your hosted system uses another personal drive not listed, please email us and we will amend the list.

Correspondence File

The following image shows exactly what the listed files in our program refer to in a Vision patient record.

Attachments

The following image shows exactly what the listed files in our program refer to in a Vision patient record.

Please note that the list will not show DocMan attachments, i.e. those with the xxx file extension, as these may be printed very easily within DocMan itself.

Download a Free 7 day Trial

Updated: 23/11/2011 - Version 1.11

Designed for Windows® Vista™, XP and 2000.

Tested on Vision DLM350

Licence Agreement

This program may only be used after the trial period once a practice licence has been purchased from TailorMade Information Technology Solutions Ltd for £25.00+VAT and is subject to the EULA available within the program.

Licence support and further program updates are only valid for 1 year. Thereafter any further program updates and support will require a licence renewal.

Note: You original purchased program may be used indefinitely.

Purchasing Information

To purchase our Vision Search & Print Utility please send an email to solutions@tailormadeit.co.uk

Providing the following information in your email:

• Practice Name
• Vision User No
• Practice Postcode
• Contact Telephone Number
• How did you hear about our Vision Search & Print Utility?

On receipt of your email request, we will send you an email reply which will include download instructions for the licensed version of our Vision Search & Print Utility. Please note that this will include an attached invoice.

Frequently Asked Questions

Can't open .CLI files from the list view window

This is because the .CLI file extension hasn't been associated with a program to open the files.

There are 2 types of Microsoft Word documents that can be saved in Clincorr as a CLI file;
one in RTF and the other is DOC file, so you may need to associate both.

1. Open the P:\Wordproc\Clincorr folder
2. Double-click on a file and see if it opens. If it doesn't then continue with these instructions...
3. With the same file highlighted click on the file menu and select Open With...
4. Select Microsoft Word from the list and tick " Always use the selected program to open this kind of file"
5. Now try and double-click on the document again and it should open.
6. This will now open these types of file in our Search & Print utility

Alternatively, click here to run a registry key to add the .CLI extension automatically