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Table of Contents
Online User Guide
This all new toolbar has quite a few new features and functions
compared to previous versions.
- Smart Flu Clinic now works with Problems if enabled.
- It now has 3 tabs to choose from on the top of the toolbar
- It now includes many lifestyle and examination terms
- While the tab called Other has additional exceptions
- The Smoker and Drinker buttons have a double-click feature, in
that they will automatically record advice.
- Site of vaccination now includes a full list, as apposed to just
the left or right arm.
- Special Risk Group patients may now be recorded in the
immunisation
- Special Risk now has a list of 15 default reasons to pick from
and update.
- The latest drugs and vaccinations are listed within the
preferences sections.
- There are 3 primary buttons that have shortcut function keys:
- F1 to record Influenza information
- F6 to record pneumococcal information
- F12 to list the appointments screen
- You may now store up to 6 different batch numbers and select
them from a drop down list on the main screen
- A free text option in preferences allows the user to add a note
to each recorded influenza vaccine.
- Your own dosage instructions may now be used when recording
scripts
Recorded data for Influenza and Pneumococcal are all taken from the
Setup Screen. Therefore you should open this screen
before recording data.
If you use the close button ( X ) in the top right corner of the
toolbar, you will be asked if you want to minimise or close the
program.
Flu Vaccine
The Influenza section includes an Influenza button that will quickly
add all the options set up in preferences.
You may also use the keyboard
function key F1 (or Ctrl+Win+I).
If the Special Risk checkbox is selected it will show
a prompt screen for recording the Nature of Risk and then enter the
influenza data under the Special Risk Group category.
You may select a vaccination site, which will remember the last
selected option from the list.
There is a No consent button that will record 68NE within the
immunisation entity.
If batch number details don't fit within the window of the toolbar,
hover your mouse over the active toolbar Batch No field and a tool tip
screen will appear showing the full text.
Pneumo Vaccine
The Pneumococcal section includes a Pneumo button that will quickly
add all the options set up in preferences.
You may also use the keyboard function key F6 (or
Ctrl+Win+P)
If the Special Risk checkbox is selected it will show
a prompt screen for recording the Nature of Risk and then enter the
influenza data under the Special Risk Group category.
You may select a vaccination site, which will remember the last
selected option from the list.
There is a No consent button that will record 68NX within the
immunisation entity.
If batch number details don't fit within the window of the toolbar,
hover your mouse over the active toolbar Batch No field and a tool tip
screen will appear showing the full text.
Please Note:
If a patient record was previously recorded using Immunisation Type :Pneumococcal
( which is recorded in Vision as PNEUMOCOC ) and you now opt to record
the Immunisation Type as : Pneumococcal polysaccharide vaccine ( which
is recorded in Vision as PNEUMOPOLY ). Vision will
not display a warning prompt that this type of
vaccination has already been recorded.
View
Buttons
This section will show the;
- Appointments screen (Ctrl+Win+M) or (F12)
- List all current immunisations within the patient record (Ctrl+Win+O)
- List any drug allergies currently within the patient record (Ctrl+Win+U)
- List any non-drug allergies currently within the patient record
(Ctrl+Win+G)
- Show the patient record (Ctrl+Win+R) or (F10)
- Open the Setup screen to change any settings for recording
Vaccine data (Ctrl+F1)
This new tab section has been added due to user requests.
This will allow users to quickly record the following on a single
click...
- Smoking Status with prompt to record advice (Ctrl+Win+S)
- Double-clicking this button will automatically record advice
- Ex-Smoker (Ctrl+Win+E)
- Never Smoked (Ctrl+Win+N)
- Height (Ctrl+Win+H)
- Weight (Ctrl+Win+W)
- Waist Circumference (Ctrl+Win+F)
- Drinker with prompt to record advice (Ctrl+Win+D)
- Double-clicking this button will automatically record advice
- Ex-Drinker (Ctrl+Win+X)
- Teetotaller (Ctrl+Win+T)
- Pulse Rate (Ctrl+Win+A)
- Pulse Rhythm (Ctrl+Win+C)
- Blood Pressure (Ctrl+Win+B)
- Occupation (Ctrl+Win+J)
- Exercise (Ctrl+Win+K)
- Diet (Ctrl+Win+Q)
Allergy to Immunisation or Egg
- Egg Allergy (SN580) Shortcut key Win+E
- Influenza Vaccination Allergy (14LJ) Shortcut key Win+A
- Pneumococcal Vaccination Allergy (14LR) Shortcut key Win+P
Contraindication to Immunisation
- Influenza Vaccination Contraindicated (8I2F) Shortcut key Win+C
- Pneumococcal Vaccination Contraindicated (8I2E) Shortcut key
Win+M
Reaction / Adverse Effect to immunisation
- Influenza Vaccination Adverse reaction (U60K4) Shortcut key
Win+V
- Pneumococcal Vaccination Adverse reaction (U60J8) Shortcut key
Win+U
Refused /Declined Consent fro Immunisation
- Influenza Vaccination Declined or Refused (9OX5) Shortcut key
Win+D
- Pneumococcal Vaccination Declined or Refused (8I3Q) Shortcut key
Win+N
Consent Given for Immunisation
- Influenza Vaccination Consent Given (68NV) Shortcut key Win+S
- Pneumococcal Vaccination Consent Given (68Ne) Shortcut key Win+O
Add a Script on its Own
- Influenza Script Only
- Pneumococcal Script Only
Smart Flu
Clinic Setup screen (Ctrl+F1) - This is the primary screen to set
all your defaults for recording all data from the hotkey toolbar.
Reload/Reset Program - If for some reason the
toolbar features fail to work, you may rest the program, to clear
any errors. (Ctrl+Win+L)
This also includes a way to exit the program (Win+X) or (Ctrl+Esc)
- Create Desktop Shortcut for Smart Flu Clinic
Alternatively, click here to
add Smart Flu
Clinic to your Local Guideline Index in Consultation Manager
- The Support Website link will take you to our website for
contact details.
- This Online User Guide
- The date your yearly licence will expire
- Smart Flu Clinic Program Version Number
- Tested on Vision DLM number
- The last time the program was updated
These preferences may be changed at anytime and all
settings are retained even when the program has been exited.
Enter batch number(s) up to 30 character in length as
this is the limit within Vision.
Click Add more batch numbers to record up to 6
batches in advance, which then makes it easy to select from when
using the immunisation toolbar.
Add a free text note that will be recorded with each
influenza immunisation.
Opt to automatically record consent with every
recorded immunisation.
Choose to record an Items of Service claim and add
any additional free text to be included in the comments field of the
claim.
There are 15 default
special risk reasons and some are already included, but they maybe
altered. They will then be presented in a drop down list for you to
select from when you tick the special risk checkbox on the immunisation
toolbar.
There is also an option to record the vaccination into
the drug screen, allowing for the exact vaccine to be selected from the
drop down list and whether you wish to record it as personally
administered or remove the print script option.
Removing the print script option is recommended if you
are not going to print the script as it will remain active for 24hr in a
patient record, should they be prescribed any other medication in the
meantime.
Acute Therapy Dosage Instructions
If your acute vaccine has dosage instructions already entered under
Maintain Defaults, it will not add any text. However if the dosage is
empty it will automatically add the word show in the text field..
These are the defaults, however feel free to change them to suit
your own requirements.
Enter batch number(s) up to 30 character in length as
this is the limit within Vision.
Click Add more batch numbers to record up to 6
batches in advance, which then makes it easy to select from when
using the immunisation toolbar.
Add a free text note that will be recorded with each
pneumococcal immunisation.
Opt to automatically record consent with every
recorded immunisation.
Choose to record an Items of Service claim and add
any additional free text to be included in the comments field of the
claim.
There is also an option to record the vaccination into
the drug screen, allowing for the exact vaccine to be selected from the
drop down list and whether you wish to record it as personally
administered or remove the print script option.
Removing the print script option is recommended if you
are not going to print the script as it will remain active for 24hr in a
patient record, should they be prescribed any other medication in the
meantime.
Acute Therapy Dosage Instructions
If your acute vaccine has dosage instructions already entered under
Maintain Defaults, it will not add any text. However if the dosage is
empty it will automatically add the word show in the text field..
You may setup Consultation Manager to record data from
Smart Flu Clinic in the past, by changing the Consultation date in
Vision.
This tab allows users to
temporarily inactivate problem prompts, this may also include therapy
management if the acute medication checkbox has been selected when
linking the medication to a problem book.
There is a Script Delay feature which enables users to
control how fast the script runs. The higher the numbers the slower the
script will run. This allows users to configure the script to suit each
working environment. As each CPU / workstation may act differently.
Follow these steps to add a shortcut button
to your Local Guideline Index within Consultation Manager to open
the Smart Flu Clinic.
-
Open Consultation Manager
-
Click the Local Guideline Index Button
in the top toolbar
-
Click the Maintain button on the Local
Guideline Index toolbar
-
A new floating toolbar will now appear,
click the Application button on this toolbar
-
Click the Browse button to locate Smart
Flu Clinic which is normally in O:\Download\Smart Flu Clinic
Folder
-
Enter a description to be displayed on
the button or icon
-
Remove the "Display as icon" tick to
show a button rather than an icon.
-
Click OK
-
Click the Maintain button on the Local
Guideline Index toolbar to save changes
Everybody now has access to Smart
Flu Clinic from the Local Guideline Index
Many of the items in the Add menu and buttons on the toolbar have
keyboard shortcut keys assigned to them, as show above, i.e. Win+E. Win
is also shown as # and relates to the Windows key on your keyboard
normally located between the Ctrl and Alt keys also shown as a Microsoft
flag.
Therefore hold down the Win key and then tap on the last assigned
character to invoke the command.
Should you have any problems with Smart Flu Clinic please do not
hesitate to email
support@tailormadeit.co.uk. It would also be helpful if you could
explain when any such problem occurs and if possible a screen shot if
appropriate by pressing the Print screen key on your keyboard and then
clicking Paste in Microsoft Word.
