Vision Support
from Bradley Sieve

How to set up printing header on first page only

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  1. When you have opened a new Microsoft Word document
  2. Click the File menu and select Page set up...
  3. Click the Layout tab
  4. Put a tick in the checkbox for Different first page
  5. Press OK
  6. Click the View menu and select Header and Footer
  7. Type in your practice header information
  8. Double click outside the header section or click the Close button on the header and Footer Toolbar
Creating alternate text if no data from merge field
When using NHS No, Tel No, Medical History, Repeats, Allergies etc... merge fields. Data is not always available and the document is left blank. Follow the instructions below to display alternative text if there is no merge data.
  1. Enter all the Vision merge fields you want to use as normal
  2. When completed, click at the beginning of the Vision merge field (make sure the merge field is not highlighted)
  3. Click the Insert Word Field button on the toolbar
  4. Select If...Then...Else...
  5. Change the Field name to the relevant one you are using
  6. Change the Comparison field to "is blank"
  7. Type your alternative text in the "Insert this text" box
  8. Click OK button
  9. Repeat steps for all relevant merge fields.

Note: To view the inserted field code, follow the instructions below "How to view hidden filed code"

Using Form fields for setting up pathology forms with checkboxes and so on...
Create your form preferable using tables, as it gives you better control of text placement. Once the form is complete you are now ready to add the merge fields and form fields...
 
  1. Open the Form Toolbar > View menu > Toolbars > Forms
  2. The "ab|" button is for inserting text fields (for typing)
  3. The "tick box" is for inserting checkbox fields (i.e. Yes/No)

Just make sure you place the text cursor in the correct position on your form before you click the relevant button on the toolbar.

Once you have entered all the form fields do NOT lock the form as Vision does this automatically. Just save and close.

How to view hidden field code
If you have used any Microsoft Insert Word Fields on a document they are by default hidden, therefore you need to unhide them if you need to remove them from your document.

This procedure will show how to add the relevant toolbar button on to your existing standard toolbar.

  1. Click the View menu > Toolbars > Customize...
  2. Click the Commands tab
  3. Click the View category
  4. Scroll down until you see the "{a} View Field Codes" button in the Commands list
  5. Drag the View Field Codes (by holding down the left mouse button) onto your top toolbar, when you release the left mouse button you will see the button displayed.
  6. Click the Close button, to close the Customize dialog box
  7. Now click the newly added button {a} to display the field codes in your document
Setting up AutoText
  1. Highlight the text you want to store as an AutoText entry.
    To store paragraph formatting (paragraph formatting: Formatting that controls the appearance of a paragraph. Examples include indentation, alignment, line spacing, and pagination.) with the entry, include the paragraph mark () in the selection.
  2. On the Insert menu, point to AutoText, and then click New.
  3. When Microsoft Word proposes a name for the AutoText entry, accept the name or type a new one.
    If you plan to insert the entry by using AutoComplete, make sure the name contains at least four characters because Word inserts an entry only after four characters have been typed.

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